Ask Sam: How do I filter comments?

Last week, I showed you how to combine comments from multiple reviewers into one file. While it is helpful to have all of those comments in one place, you don't always want to see them all at once. Fortunately, Word allows you to filter comments by reviewer.

In Word 2003, you use the Reviewing Toolbar. Click the Show drop-down. In Word 2007, use the Review Tab and in the Tracking group, click Show Markup. In both versions, click the Reviewers menu item. You'll see a list of all the reviewers who made comments in the file.

Uncheck a name to hide that reviewer's comments. Repeat the process for each reviewer whose comments you want to hide. When you're ready to view the comments for someone you've hidden, simply check the name on the Reviewer menu, and those comments will appear again.

There will be no "Ask Sam" next week. I'll return on March 8.

Got a question about using Windows or Word? Send e-mail to stfalco AT yahoo.com.